Companies pay for 47 tools on average — a third go unused. Map the stack. Expose the zombies. Ship the savings report.
Category breakdown of your SaaS portfolio. Red flags appear when tools overlap in function or usage drops below 10% of license allocation.
| Category | Tools | Monthly Spend | Utilization | Status |
|---|---|---|---|---|
| Analytics | 3 | $2,140 | 64% | ⚠ Duplicates found |
| Collaboration | 8 | $4,920 | 42% | 🔴 High waste |
| Security | 4 | $1,680 | 89% | ✓ Healthy |
| HR / People Ops | 6 | $3,240 | 31% | 🔴 Optimize |
| Dev Tools | 12 | $6,880 | 76% | ✓ Good |
| Finance / Accounting | 5 | $2,940 | 58% | ⚠ Review |
| Marketing | 9 | $5,160 | 44% | ⚠ Consolidate |
Tools that serve overlapping functions. Consolidating these often saves 20–40% monthly spend.
Both used for team chat. Slack: $1,240/mo (8 workspaces). Teams: $840/mo (embedded in M365). Rec: Retire 2 Slack workspaces → save $620/mo.
Three design/whiteboard tools. Figma: $960/mo. Sketch: $400/mo. Miro: $240/mo. Rec: Consolidate to Figma only → save $640/mo.
Three event analytics platforms. GA: free. Mixpanel: $1,200/mo. Amplitude: $1,400/mo. Rec: Retire one platform → save $1,200/mo minimum.
Ordered by impact. Execute in sequence. Every action is reversible within 90 days.
Export all active users per tool. Notify teams of changes. Backup integrations.
Migrate 2 inactive workspaces to Teams. Archive + delete after migration.
Move Sketch projects to Figma. Cancel Sketch & Miro subscriptions.
Evaluate event tracking needs. Retire Amplitude. Keep GA + Mixpanel.
Annualized: $39,120 • 1–2 engineering hours per action • Reversible